How Restaurant Inventory Software Can Help Optimize Restaurant Operations

How Restaurant Inventory Software Can Help Optimize Restaurant Operations

For any kind of food business to sustain in a competitive market, the thing that matters the most is effective handling of the orders, the menu items and even the major part of the restaurant inventory management. Although it doesn’t mean that the restaurant promotion and the other operations are any less important aspects. Each of them has a definite role to be played in making the restaurant business a success.

One of the primary investments in the F&B business is of the inventory and stocks. A restaurant inventory is made up of all the items or the raw materials that are required to prepare the dishes and managing the restaurant inventory will mean to accurately track the usage of each of the ingredient, in the right quantity for any dish.

As the manual restaurant inventory management is said to be a tiring and a time-consuming task, the bitter fact is that a little negligence may lead to a significant revenue loss. However, securing the inventory from various risks such as thefts, spoilage, and calamity is a significant responsibility. Thus it is best to get restaurant management software that helps to not only track inventory but also aligns it with the other related departments. Below mentioned are some of the features that the best software for restaurants provides.

Essential features in the best software for restaurants

There are many restaurant management software and restaurant inventory software that are available in the market. However, while selecting the one that best suits the needs of the business, the following aspects need to be kept in mind.

1. Automation of the restaurant operations with the best point-of-sale software

The POS system reduces the cost that is incurred on hiring the extra staff for the restaurant inventory management and also aids in the daily restaurant operations. The restaurant inventory software helps to count the opening and closing stock during the shift change, tracks the inventory and the stock usage, and reflects real-time updates of the existing inventory on hand.

2. Train the staff effectively

Training is apparent when business brings in automation. Whether the organization staff is technical -savvy or not, they have to master on the usage of the restaurant management software. Employees must be explained how they can save on wastage, by applying the best software for restaurants, tracking all of what is coming in and going out.

3. Limit access to the usage of inventory data

To secure the restaurant inventory from any unwanted usage, one can limit the staff access to the information that is not about their role in the restaurant. For example, the restaurant can create different kinds of users such as:
  • Cashiers
  • Chefs
  • Owner
  • Managers
  • Waiters
  • also, many more…

Once the division is done, next is to allocate separate credentials as well as access controls to the groups. The best software for restaurants keeps track of the activity, so that there is a vigil on the inventory, thus eliminate thefts and wastage.

4. First-in, First-out (FIFO) method for inventory usage

Tell the staff to line-up the inventory according to its expiry dates or by their In-time at the kitchen; and then dispense the inventory based on the FIFO rule. Even a ready-to-serve food dishes which has been cooked for the day must be taken care of.

If the raw items are left unused as per the hotel's expected requirement, it is important to update that storage quantity in the restaurant inventory software. Good quality food served with fresh ingredients is bound to make people return to the restaurant asking for more. All this is possible only due to the restaurant management software.

5. Fix up a limit for storage

Having a restraint on the storage in software for restaurants is essential (especially for the perishable items) in the food inventory management. Identify the maximum and the minimum storage levels at the restaurant to keep the inventory fresh and at an edible state.

The best software for restaurants also helps to ensure that the kitchen never runs out of stock while the focus is kept on other aspects of the restaurant management software. Storage even means to keep the store, kitchen, serving floor and the warehouse clean and tidy. It is advised to Schedule regular fumigation in the storage area once a week before the stocking up is carried out.

6. Maintain and approve inventory requests

Often, and may have come across a certain number of unfamiliar entries in the restaurant inventory consumption report. For this, one can easily set up a process which gets the management a request when the staff wants to consume the stock; and they can approve it accordingly. Thus, the best software for restaurants that aids to keep track of the inventory requests would keep the business in the forefront.

7. Transfer the inventory items from one outlet to another outlet

If the restaurant is a chain of F&B, then they should consider transferring the unused inventory to some other outlet where it’s used well. The restaurant software you select should give you a preference to shift the food items to a different outlet.

8. Fill up the inventory as per the menu

On a frequent basis, a restaurant may be setting up some seasonal menus at the eatery. In addition to that, some of the items might be available only at a particular period, while the restaurant may be serving it all year round. To handle such kind of scenarios, one needs to keep an eye over the changing menu items and be smart enough to pile up the inventory stock accordingly.


Thus it can be seen that these are some of the best features accessible in software for restaurants which are highly useful. All of them can be executed fittingly by selecting ideal restaurant software, which offers complete control over the restaurant operations and inventory.

No comments